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Create Dataset

State: When creating a new metadata record, the state will be set to DRAFT.

Title: This is the title of your metadata record.

URL: This is automatically generated once the title is filled in.

Organization: This is the higher level organization responsible for the items described in the metadata.

Sub-Organization: This is the custodial organization (often the Branch or Division) responsible for data or items.

Description: Provide a meaningful description of the application here. Be sure to include any information that would be relevant to an end-user of your application.

More info: Provide links to related web pages.

Keywords: Enter meaningful keywords here. Think of what users may use for search terms to find the application in the Catalogue.


Add contacts for the following Roles:

  1. Custodian (required)
  2. Point of Contact (required)
  3. Business Expert (optional)
  4. Distributor (optional)

Name: Contact full name

Email: Contact email address

Organization: Contact organization

Sub-Organization: Contact Sub-Organization

Role: Contact role type (as per the list above)

Contact Displayed: Check this box to display the contact to all catalogue users (public access). Unchecked, this contact information will only be visible to Catalogue Admin’s.

Data Currency/Update

Resource Status is the status of the application as described by one of the types below:

Data Update Status Description
Ongoing Applications that are regularly updated should be described as ongoing.
Completed Applications with no plan for future updates should be described as completed.
Destroyed Applications that no longer exist should be described as destroyed.
Historical Archive Applications that exist, but have been archived (can also be desribed as no longer relevant) should be described as historical archive.
Obsolete Applications that that have been replaced with another application should be described as destroyed.
Planned Applications that do not currently exist, but are planned for the future, should be described as planned.
Under development Applications that exist but are not yet completed should be described as under development.

Access & Security

Who can access this application? desribes the security level for access to the application.

Access Type Description
Public All users are able to access the application.
Named Users Only specific named users can access the application.
Government and Business BCeID Only people with government and BCeID credentials can access the application.
Government Only government credentials can access the application.

Who can view this record? describes who can view the metadata record.

Access Type Description
Public All users of the catalogue can view the metadata record.
IDIR Only IDIR credentials can view the metadata record.

Security Classification

BCDC Security Classication Information Security Classification Levels Description
High - Cabinet, High - Confidential, High - Sensitivity Protected C Confidential. Extremely grave harm to an individual, organization or government. Examples: Information about police agents and other informants, Cabinet records or Cabinet-related records
Medium - Personal, Medium - Sensitivity Protected B Confidential. Serious harm to an individual, organization or government. Examples: Law enforcement and medical records, personnel evaluations and investigations, financial records, information subject to solicitor-client privilege or other legal privilege
Low - Sensitivity Protected A Confidential. Harm to an individual, organization or government. Examples: Home addresses, dates of birth, other low-risk personal information
Low - Public Public No harm to an individual, organization or government. Examples: Job postings, communications to claim clerks, business contact information, research and background papers (without copyright restrictions)


Add Data

File: Either upload a file that will be stored in the Catalogue Data Store, or use a link (URL) to your application.

  • Upload File: Select this to upload supporting resources only to the Catalogue Data Store.

  • Link: Enter the URL of your application here.

Resource Name is the name of the resource as it will appear on the metadata record. STANDARD FILE NAMING It is suggested to use a standard file name as it would appear in your file system and describe the resource using the other available fields.

Click Finished when complete. This will save your metadata record for the application in DRAFT status.