BC GEOGRAPHIC WAREHOUSE (BCGW) DATA RETIREMENT WORKFLOW
|Data Publishers||Business Analysts||Business Portfolio Managers||Application Administrators||Data Consumers|
BCGW Data Retirements
Data Custodians are ultimately responsible for the Data Lifecycle of their data, which includes but is not limited to the maintenance, accuracy, licensing and the decision to replace, retire or archive their data.
To retire data from the BCGW, please open a ticket with the Data Systems & Services request system.
From the information provided by the custodian, a Notice of Intent is created that includes metadata links to replacement datasets if available. After review a Notice of Decision is sent out.
These notifications are sent out interested parties to provide advance notice that a dataset will be removed or replaced in the BC Geographic Warehouse. Emergency disabling or temporary disabling of datasets can happen but will require rationale.
Notifications are sent out by the DataBC Data Retirement team and hosted in the BC Data Catalogue
Notice of Intent (NOI) Timelines
- Annually, with a 4 week allowance for users to contact the data managers with any concerns.
- Data managers may request removal of a dataset from the NOI during this period.
Notice of Decision (NOD) Timelines
- Annually, with a 2 week notice before the retirement implementation begins.
Dataset Access Revoked
- Security - access to datasets will be revoked
- Delivery and Test BCGW will be revoked one week before Production
Data Structure Archival
- DataBC does not archive the data prior to removal from the BC Geographic Warehouse. It is the responsibility of the business area to retain a copy of the data, if required.
- Requests for exports of the data content can be accommodated, where business areas do not have GIS support.
- DataBC will export a copy of the structure of the data (the data model) and provide these to the data custodian, upon request.
- Datasets are then physically removed from the BC Geographic Warehouse.