State 📝
Official URL: https://bcgov.github.io/nr-pies/docs/standard/element/process_tracking/state
Purpose
State is the lowest-level operational category of work captured on an authorization and is a subset of Stage. Together the States describe the internal lifecycle of a Stage.
Usage
Use State to record the specific activity or condition occurring within the current Stage. States may be concurrent when parallel activities are valid.
Guidance
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Multiple states can be active at any one time.
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Some states are unique to their respective stage, while others may appear in multiple stages, see definitions below.
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States do not carry timing; dates and durations come from Milestones.
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If On hold is used, capture a reason, see On hold for reasons.
Properties
- Data format: string
- Null: Cannot be
null– every authorization must have a stage. - Relationships:
- Phase → Stage: A Stage is a subset of a Phase (Phase → Stage is 1-to-many).
- Stage → State: A State is a subset of a Stage (Stage → State is 1-to-many).
- Milestones: Milestones record when a State starts/ends; States themselves carry no timestamps.
- Change control: An authorization may enter/exit States repeatedly within a Stage; concurrent States are permitted where business rules allow.
Structure
- state (string): The current state of the authorization during the process and final decision.
Application level
| Name | Context Label | Description |
|---|---|---|
| Allowed | Allowed | The application has met all requirements and the decision has been made to allow to move forward with the request. |
| Decision review | Decision review | The application has made it past the technical review and comment and slated for final decision. |
| Declined | Declined | The applicant has declined the offer proposed by the issuing agency. Further changes to the offer may occur to be reviewed prior to finally being declined or issued. |
| Disallowed | Disallowed | The application has not met all requirements, conflicts with other uses or is non-compliance with regulations. The applicant is notified of the decision not allow to move forward. |
| Draft | Draft | The application is being prepared but has not yet been submitted. The applicant can make changes. |
| First Nations Consultation | First Nations Consultation | The application has been sent off for consultation. This may occur at the same time as being reviewed by the deciding authority. |
| Issued | Issued | The application process is fully completed and offer accepted (if required), and the necessary actions to issue the authorization. |
| Offered | Offered | The application process is fully completed and offer sent out. |
| Referral | Referral | The application is being referred to another relevant authorities for review. This may occur at the same time as technical by the deciding authority. |
| Accepted | Submission accepted | The application has been accepted by the initial reviewing authority. |
| Submission review | Submission review | The application is being evaluated by the relevant authority or team. This may involve assessment of documents and qualifications. |
| Submitted | Submitted | The application has been submitted for review. |
| Technical review | Technical review | The application is being reviewed by the deciding authority. This may occur at the same time as referrals or consultation. |
| Review completed | Review completion and/or recommendations | The application has been reviewed/recommendation and comment. prepared. |
| Rejected | Rejected | The application has been rejected by deciding. authority |
| Withdrawn | Withdrawn | The application has been withdrawn by applicant. This may occur at any stage prior to a final decision or issuance. |
| On hold | On hold ''with reason'' | The application has been put on hold for a defined set of reasons. See On hold section. |
